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Payroll Administrator

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Payroll Administrator

Location: Kennebunk, ME

Come and work with us at Kennebunk Savings. We value your professional expertise and appreciate you as a member of the community. You can be yourself here and use your passions, knowledge, and skills to help customers and advance your career. Is it any surprise we love what we do? We think you will, too.

What does a Payroll Administrator do?

The Payroll Administrator is responsible for supporting the day to day administration of payroll, managing employee data and responding to general HR inquiries. This role functions under the general supervision of the Human Resources Operations Manager and works independently within established guidelines, while keeping up to date on payroll/time off trends and legal/regulatory changes. An upbeat and positive attitude, collaborative spirit and strong customer service orientation are critical to success in this role.

Essential Functions

Responsible for all activities related to Payroll Administration

  • Performs routine payroll operations including processing new hires, salary adjustments, terminations, LOAs, bonuses, deductions and garnishments accurately and in a timely manner
  • Manages proper workflow and system configuration of payroll data between payroll, benefits and accounting
  • Maintains a working knowledge of payroll related federal and state regulations and updates payroll related policies and procedures to ensure compliance
  • According to predetermined schedules, reviews, reconciles, and processes various reports (deductions, W-2s, taxes, amendments)
  • Manages the administration of the electronic timekeeping system to ensure employee eligibility for absence plans and ensure wage and hour compliance

Responsible for activities related to employee administration and HR compliance

  • Processes and administers all leave of absence requests (FMLA, ADA, etc.) and disability paperwork
  • Effectively interprets leave regulations, policies and procedures and makes recommendations as necessary to ensure compliance
  • Responds to unemployment claims in a timely manner to confirm accuracy and mitigate loss
  • Maintains a working knowledge of various employment laws and updates Labor Law Posters as necessary
  • Responds to a variety of HR related surveys (BLS, Census, etc.)
  • Has primary responsibility for maintaining employee and company registrations with the National Mortgage Licensing System (NMLS)

HR Service Desk and Systems Support

  • Has primary responsibility for handling HR Support inquiries by reviewing and assigning to appropriate team member
  • Responsible for timely resolution of assigned employee and manager inquiries and requests
  • Supports the HR team in projects and other tasks, including serving as primary backup for benefits administration
  • Responsible for continuous process improvement activities
  • Works with Business Applications to translate functional specifications into user and/or systems requirements
  • Responsible for reviewing and understanding system patches/upgrades, conducting impact analysis, new functionality and working with Business Applications to ensure proper testing is completed
  • Develops and maintains user guides and assists with training as appropriate

Other Duties and Responsibilities

  • Promotes the Kennebunk Savings Brand by recommending our products and services, supporting our community focus & commitment to being a premier employer
  • Understands, supports and adheres to applicable organizational policies/procedures and state/federal regulations
  • Consistently emphasizes the importance of teamwork in the department and company at large
  • Responsible for keeping abreast of company news and information
  • Responsible for completing required training and policy review
  • May serve on various committees
  • Willingness to take on additional tasks and duties

Certifications/Licenses Required

  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) credential

Desired Knowledge, Skills & Abilities

  • Prior experience in payroll administration, HR systems, and report writing tools
  • Experience with Ceridian’s Dayforce payroll system or other HRIS
  • Knowledge of pertinent federal and state regulations, filing and compliance requirements
  • Strong analytical skills and a thorough knowledge of payroll
  • Displays high level of regard for trust and confidentiality
  • Proficient in Microsoft Office Products
  • Displays strong written and verbal communication skills
  • Displays strong organization skills and the ability to multi-task to meet established deadlines
  • Demonstrates a high level of accuracy and attention to detail
  • Effectively uses analytical skills to solve technical, as well as, non-technical problems
  • Prior knowledge of regulations within the financial services industry is preferred
  • Ability to adapt to change

Desired Experience and Education

  • 3+ years of related experience working Payroll Administration/HR Administration
  • Experience in a professional, service focused and fast-paced environment
  • Bachelor’s degree in human resources or related field of study
  • High school or General Education Diploma

Working Conditions/Minimum Physical Requirements

  • Physical surroundings are generally pleasant and comfortable with minimal exposure to injury or other hazards
  • Dexterity of hands and fingers to operate a computer and other office equipment
  • Lifting and moving of moderately heavy objects on occasion
  • Normally seated for extended periods of time

Other details

  • Job family: Human Resources
  • Pay Type: Salary
  • Travel Required: No
  • Required Education: High School Diploma

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, or Maine/New Hampshire Human Rights Commissions, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.